How an online notarisation works

Book, verify your identity, meet a partner notary by video call and download the notarised document. Here is every step for individuals, businesses and partner notaries.

Book a notary appointment

See the steps for:Individuals Businesses Partner notaries

Step by step

One appointment, seen from your side

Choose how you use notarity to see the steps that apply to you.

From booking to your notarised document

Everything happens online, from wherever you are. Most appointments take only a few minutes.

Book your appointmentChoose the country where the document will be used, the service and a time slot. Add an apostille or a paper copy if you need one, and upload your document as a PDF.
Create your notarity accountYour appointment, your documents and your payment are all in your account at app.notarity.com. Everyone who signs needs their own account.
Verify your identityOnce the appointment is booked, you verify your identity in the browser with a valid identity document. The method depends on the country, and a completed verification can usually be reused for later appointments.
Meet the notary by video callJoin from your account at the scheduled time. The partner notary checks your identity, goes through the document with you and asks you to sign it electronically.
Notary
Jane Doe
Step 1 of 4
Start
Participants
Notary
Jane Doe (you)
Notary online
The notary is online, can you see and hear them?
YesNo, please help
The people shown are AI-generated and not real.
Pay and downloadThe partner notary finalises the document after the call. Once payment is complete, you download it from your account. A paper copy with wet ink signature and seal can be couriered to any address.

Booking form: appointment title, destination country and product

Identity verification: video identification with a passport or ID card

Payment overview: billing details before payment

What you need

A valid identity document
The original document, not a scan or a photocopy.
A device with a camera
A smartphone, tablet or computer with a camera and microphone. Any common browser works, with nothing to install.
A stable internet connection
For the video call. If something does not work, notarity's support team helps.
Your document as a PDF
Word files and images cannot be signed, so convert them before you upload.

Book a notary appointment Explore services for individuals

The same appointment, organised for your team

One company account, several signatories per document, and every notarised document in the company dashboard.

Book, or send a booking linkBook the appointment yourself, or send a client or colleague a booking link. Choose the service and the country where the document will be used, and upload the document.
Invite every signatoryAdd everyone who has to sign. Each signatory receives an invitation and creates their own notarity account; on later bookings they simply log in.
Each signatory verifies their identityBefore the appointment, every signatory verifies their identity in the browser with a valid identity document, from wherever they are.
Sign in one video appointmentAll signatories join the same secure video call from their own devices. The partner notary checks each identity, goes through the document and starts the signing.
Notary
Jane Doe
John Doe
Step 2 of 4
Identification
Participants
Notary
Jane Doe (you)
John Doe
The people shown are AI-generated and not real.
Everything in the company dashboardThe notarised documents, with the apostille where one is needed, are in your dashboard after the appointment, together with past appointments, invoices and shipment tracking.
MH
Meridian Holding
Everything in one place
New booking
Scoped to
All booking forms
Overview
Appointments4
Drafts1
Documents6
Shippings2
Invoices5
Recent appointments & requestsView all
DonePower of attorney – J. Doe
Mon, Oct 19, 01:27 PM
DoneBoard resolutions
Wed, Oct 14, 10:30 AM
DoneShare transfer – Berger GmbH
Fri, Oct 9, 04:00 PM

Company booking form: appointment title, destination country and product

What you need

A valid identity document per signatory
The original document, not a scan or a photocopy.
A device with a camera per signatory
Each signatory joins from their own smartphone, tablet or computer, with nothing to install.
A stable internet connection
For the video call. If something does not work, notarity's support team helps.
Your documents as PDFs
Word files and images cannot be signed, so convert them before you upload.

Book a demo Explore notarity for business

Your part is the notarial act

notarity takes care of the booking, the identity checks and the paperwork around each appointment, all in one tool in the browser.

Accept an appointment requestNew requests arrive in your dashboard and by email, with the service, the language, the client's notes and your fee. You accept the ones you want to take.
Prepare before the callChat with the client, check each participant's identity verification status and prepare the document for your notarial certificate.
Run the video appointmentAn encrypted video call in the browser. You compare each face with the verified ID data, go through the document with the clients and start the signing. Only you can initiate it.
Certify and sign electronicallyAdd your notarial certificate from your clause templates and sign electronically, in compliance with eIDAS. A protocol of the appointment is created automatically.
Finalise and get paidFinalise the document for the client to download, add the tracking number for paper copies, and receive your payouts through Stripe.

Appointment request: client details, remarks, date, duration and compensation

Appointment details: participants, chat and documents

Shipping details with the tracking number field, and the payment marked as paid

Book an introduction call Become a partner notary

Frequently asked questions

How long does an appointment take?

Most appointments take only a few minutes. Plan some time before it for the identity verification.

Do I need to install anything?

No. notarity runs in the browser on a smartphone, tablet or computer.

Can I take part from abroad?

Yes. Signatories join from wherever they are, as long as their identity document can be verified.

Does every service need a video appointment?

Most do. A certification of facts, for example, is completed without a video call.

Can several people sign the same document?

Yes. Everyone who signs needs their own notarity account and a verified identity, and all signatories join the same video appointment.

When can I download my documents?

Shortly after the appointment, once the partner notary has finalised them and payment is complete. Documents are not sent by email; you download them from your account.

Notarise your document with a partner notary

Book a slot and a partner notary on the notarity platform will notarise your document by secure video call.

Book a notary appointment