Privacy policy

Thank you for your interest in our website. The protection of your personal data is very important to us. In this data protection notice, we inform you about the most important aspects of data processing within the framework of our website. In the following, you will find information on how we handle your data that is collected through your use of our website. We process your data exclusively within the framework of the legal provisions (DSGVO, DSG 2000, TKG 2003).

Person responsible for data processing

The responsible party within the meaning of the EU General Data Protection Regulation (DSGVO) and other national data protection regulations is the

notarity - GmbH
Pfeilgasse 23/3
1080 Vienna
[email protected]

In this data protection information, we inform you about the most important aspects of data processing within the framework of our website.

Website access data - visitors

When you visit our website, the following personal data is collected:

IP address in anonymised form
Date and time of the request
Time zone difference from GMT
Content of the request (specific page)
Browser
Operating system
Access status/http status code
Transmitted data volume
Website from which the request comes.

In the case of purely informative use, we only collect data that your browser transmits to our server. This data is technically necessary for us to display our website to you and to ensure stability and security and therefore represents a legitimate interest as defined by Art. Art 6 para 1 lit f DSGVO.

Unless otherwise stipulated below, this data will not be further processed by us.

Contact us

You have the option of contacting us via the contact form on our website or via the e-mail provided. For the contact form, we only need your name and e-mail address in order to be able to allocate your enquiry accordingly. The provision of your telephone number or the time at which you wish to be contacted by telephone is voluntary and based on your consent. We record the telephone number in case you wish to be contacted by telephone or at what time.

If you contact us using the form on the website or by e-mail, the data you provide will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.

Handling personal data

Notarity only collects, uses and discloses your personal data if this is permitted by law, you consent to the data collection or the processing is necessary for the performance of a contract. (Art. 6 DSGVO) If we have received data from you, we will generally only process it for the purposes for which we received or collected it. Processing necessary for the performance of a contract exists if the contracting party is the data subject. The processing of personal data for the performance of pre-contractual measures, which is carried out at the request of the data subject, is also deemed to be lawful processing.
Data processing for other purposes can only be considered if the necessary legal requirements pursuant to Art. 6 (4) DSGVO are met. In this case, we will of course comply with any information obligations pursuant to Art. 13 (3) DSGVO and Art. 14 (4) DSGVO.

Data storage

In addition, the following data will also be stored by us for the purpose of processing the contract: Salutation, first name, last name, company name, country, address, telephone, e-mail address. The data provided by you is necessary for the fulfilment of the contract or for the implementation of pre-contractual measures. (Art 6 para 1 lit b DSGVO) Without this data we cannot conclude the contract with you. No data is transferred to third parties, with the exception of the transfer of credit card data to the processing bank or payment service provider for the purpose of debiting the price and, if applicable, to our tax advisor for the fulfilment of our tax obligations.

Cookies

Our website uses so-called cookies. These are small text files that are stored on your end device with the help of the browser. They do not cause any damage. We use cookies for technical reasons in order to be able to offer our information and services in a functional manner. Some cookies remain stored on your end device until you delete them. They enable us to recognise your browser on your next visit.

In the case of cookies that are not necessary for functional reasons, we request your consent in the cookie window (Art 6 para 1 lit a DSGVO). Only if this consent is actively given will your personal data be used for the purpose specified below and for the duration specified in each case.

In the case of cookies that are marked as functionally required in the cookie window, we base our legal basis on our legitimate interest (Art 6 para 1 lit f DSGVO) in making the website user-friendly.

You can change your cookie preferences at any time here. If you disable cookies, the functionality of our website may be limited.

What are cookies?

Cookies are small text files that are placed on your device (computer, smartphone, tablet) when you visit a website. They are often used to make websites run more efficiently and to provide information to the website owners.

How do we use cookies?

We use cookies for the following purposes:

Required cookies: These cookies are necessary for the operation of our website and allow you to navigate and use its features. Without these cookies, certain services on our website may not be available.
Analytical cookies: We use analytical cookies to collect information about how visitors use our website. This helps us analyse data, improve the performance of our website and understand which parts of the website are most popular.
Functional cookies: Functional cookies are used to improve and personalise your experience on our website. They allow us to remember your preferences and provide you with tailored content and features.
Advertising cookies: We may use advertising cookies to show you relevant ads based on your interests. These cookies can track your browsing habits and allow us to show you targeted ads on other websites. Click here for further information: https://policies.google.com/technologies/partner-sites
Third-party cookies: We may also allow third parties to place cookies on your device through our website to help us analyse usage statistics, provide personalised content and serve targeted advertising.

Overview cookies:

DV: This cookie is used by Google to store user preferences and information when viewing pages with Google Maps.
SOCS: This cookie is used by the social sharing platform ShareThis to track user activity on the website and facilitate social sharing.
CONSENT: This cookie is used by Google to store user consent to the use of cookies on the website.
AECThis cookie is used by Google to store information about user preferences and website behaviour.
IDE: This cookie is used by Google to store information about user preferences and website behaviour in order to serve ads.
_signalZen_guest_uuid_*: This cookie is used by the SignalZen platform to track user activity on the website and facilitate communication with users.
__hssrc: This cookie is used by the HubSpot marketing platform to track user behaviour on the website.
_signalZen_first_visit_*: This cookie is used by the SignalZen platform to track user activity on the website and facilitate communication with users.
_ga_*: This cookie is used by Google Analytics to track user behaviour on the website.
OTZThis cookie is used by Google to store user settings and information.
NIDThis cookie is used by Google to store user settings and information.
__hssc: This cookie is used by the HubSpot marketing platform to track user behaviour on the website.
_ga: This cookie is used by Google Analytics to track user behaviour on the website.
hubspotutk: This cookie is used by the HubSpot marketing platform to track user behaviour on the website.
trp_languageThis cookie is used by the translation plug-in Translatepress to store user settings and information.
__cf_bm: This cookie is used by the content delivery network Cloudflare to identify malicious visitors to the website.
__hstc: This cookie is used by the HubSpot marketing platform to track user behaviour on the website.
_signalZen_auto_invitations_*: This cookie is used by the SignalZen platform to track user activity on the website and facilitate communication with users.
_gcl_au: This cookie is used by Google AdSense to track user behaviour on the website in order to serve ads.

How to manage cookies

Most web browsers allow you to manage your cookie settings. You can set your browser to reject cookies or delete certain cookies. However, please note that you may not be able to access or effectively use certain features of our website if you disable cookies.

For more information on how to manage cookies, see the help section of your browser or go to www.allaboutcookies.org.

Contact You can, of course, send us your questions regarding cookies or this cookie policy at any time by e-mail at [email protected] to us.

Web analysis

Google Analytics

We use Google Analytics to analyse website usage. The data obtained from this is used to optimise our website and advertising measures.

Google Analytics is provided to us by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). Google processes website usage data on our behalf and is contractually committed to measures to ensure the security and confidentiality of the data processed.

During your visit to the website, the following data, among others, is recorded:

Pages accessed
The achievement of "website goals" (e.g. contact requests and newsletter sign-ups)
Your behaviour on the pages (for example, dwell time, clicks, scrolling behaviour)
Your approximate location (country and city)
Your IP address (in shortened form, so that no clear assignment is possible)
Technical information such as browser, internet provider, terminal device and screen resolution
Source of origin of your visit (i.e. via which website or via which advertising medium you came to us)

No personal data such as name, address or contact details are ever transferred to Google Analytics.

This data is transferred to Google servers in the USA. We would like to point out that the same level of data protection cannot be guaranteed in the USA as within the EU.

Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID that can be used to recognise you on future visits to the website.

The recorded data is stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. Other data remains stored in aggregated form indefinitely.

If you do not agree with the collection, you can cancel it with the one-time installation of the Browser add-ons to deactivate Google Analytics or by rejecting the cookies via our cookie settings dialogue.

Source: traffic3.net

Here you can find more information on the use of data by Google Inc: https://support.google.com/analytics/answer/6004245?hl=de

The data processing is carried out on the basis of the legal provisions of Art 6 para 1 lit a (consent) and/or f (legitimate interest) of the DSGVO.

Our concern in terms of the DSGVO (legitimate interest) is the improvement of our offer and our web presence. Since the privacy of our users is important to us, the user data is anonymised.

Matomo

On this website, we use the web analysis service Matomo to analyse and check the use of our website. The statistics obtained enable us to improve our offer and make it more interesting for you as a user. We operate Matomo in a version that does not require cookies. Therefore, no Matomo cookies are stored on your computer for the purpose of web analysis. For the analysis of website usage, your IP address and information such as time stamp, web pages visited and your language settings are collected. We store the information collected in this way on our server.

This website uses Matomo with the extension "AnonymizeIP". This means that IP addresses are processed in abbreviated form and a direct link to a person is excluded. The IP address transmitted by your browser via Matomo is not merged with other data collected by us. The legal basis for the use of Matomo is Art. 6 para. 1 p. 1 lit. f DS-GVO.

The Matomo programme is an open source project. Information from the third-party provider on data protection can be found at https://matomo.org/privacy-policy/ .

You have the option to prevent actions you take here from being analysed and linked. This will protect your privacy, but will also prevent the owner from learning from your actions and improving usability for you and other users.

You may choose to prevent this website from aggregating and analysing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

Hubspot

Our website uses features of the web analytics service HubSpot, Inc. 25 First Street, 2nd FloorCambridge, MA 02141 USA ("Hubspot"). If you are a website visitor based in the European Economic Area ("EEA") or United Kingdom ("UK"), HubSpot Ireland Limited is responsible for processing your personal data. You can reach HubSpot's data protection officer at the following address here. Cookies are used for this purpose, which enable an analysis of the use of the website by its users. The information thus generated is transferred to the provider's server and stored there.

Your data through the cookies set will only be processed if you have given us your consent to do so.

We have concluded a corresponding contract for commissioned data processing with the provider of the web analytics service.

The relationship with the web analytics provider is based on USA, Standard Contractual Clauses (SCC) concluded: Customer Relationship Management (CRM)

The data processing is carried out on the basis of the legal provisions of § 165 para 3 TKG 2021 and Art 6 para 1 lit a (consent) of the DSGVO.

Upon termination of the provision of the processing services, the data importer shall, at the choice of the data exporter, erase all personal data processed on behalf of the data exporter and certify to the data exporter that it has done so, or return to the data exporter all personal data processed on its behalf and erase any existing copies. Until the deletion or return of the data, the data importer shall continue to ensure compliance with these clauses. In the event that local laws applicable to the data importer prohibit the return or erasure of the personal data, the data importer warrants that it shall continue to ensure compliance with these clauses and shall process the data only to the extent and for as long as required by local law. This is without prejudice to clause 14, in particular the obligation of the data importer under clause 14(e) to notify the data exporter throughout the term of the contract if it has reason to believe that it is or has been subject to laws or practices that are not in compliance with the requirements under clause 14(a).

We also use HubSpot, Inc. 25 First Street, 2nd Floor Cambridge, MA 02141 USA ("Hubspot") as CRM tools for our customer relationship management on our website. If you are a website visitor based in the European Economic Area ("EEA") or United Kingdom ("UK"), HubSpot Ireland Limited is responsible for processing your personal data. You can reach HubSpot's data protection officer at the following address here. You can find data protection information regarding HubSpot at https://legal.hubspot.com/privacy-policy .

Only the English language version of this Privacy Policy shall apply and in no event shall the German language version be construed to alter the English language version of the Privacy Policy or otherwise govern the relationship between the parties.

SalesViewer

This website uses SalesViewer® technology from SalesViewer® GmbH on the basis of the website operator’s legitimate interests (Section 6 paragraph 1 lit.f GDPR) in order to collect and save data on marketing, market research and optimisation purposes.

In order to do this, a javascript based code, which serves to capture company-related data and according website usage. The data captured using this technology are encrypted in a non-retrievable one-way function (so-called hashing). The data is immediately pseudonymised and is not used to identify website visitors personally.

The data stored by Salesviewer will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them.

You can object to the collection and storage of data at any time with effect for the future by please clicking this link https://www.salesviewer.com/opt-out to prevent the collection of data by SalesViewer® within this website in the future. This will place an opt-out cookie for this website on your device. If you delete your cookies in this browser, you must click this link again.

Hotjar

This website uses Hotjar. The provider is Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe (Website: https://www.hotjar.com).

Hotjar is a tool for analysing your user behaviour on this website. With Hotjar, we can record your mouse movements, scrolling movements and clicks, among other things. Hotjar can also determine how long you have stayed with the mouse pointer on a certain spot. From this information, Hotjar creates so-called heat maps, which can be used to determine which website areas are viewed preferentially by the website visitor.

Furthermore, we can determine how long you stayed on a page and when you left it. We can also determine at which point you abandoned your entries in a contact form (so-called conversion funnels).

In addition, Hotjar can be used to obtain direct feedback from website visitors. This function serves to improve the website operator's web offerings.

Hotjar uses technologies that enable the recognition of the user for the purpose of analysing user behaviour (e.g. cookies or use of device fingerprinting).

Insofar as consent has been obtained, the use of the above service is exclusively based on Art. 6 Para. 1 lit. a DSGVO and § 25 TTDSG. The consent can be revoked at any time. If no consent has been obtained, the use of this service is based on Art. 6 para. 1 lit. f DSGVO; the website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.

Disable Hotjar

If you would like to deactivate the data collection by Hotjar, click on the following link and follow the instructions there: https://www.hotjar.com/policies/do-not-track/

Please note that Hotjar must be deactivated separately for each browser or end device.

For more information about Hotjar and the data collected, please see Hotjar's privacy policy at the following link: https://www.hotjar.com/privacy

You have the option to contact us voluntarily via WhatsApp. We consider this as consent to communicate with WhatsApp. This is voluntary and therefore we consider this act as implied consent. (Art 6 para 1 lit a DSGVO). We would like to point out that your telephone number will now be stored by us on this end device and will then also be transmitted to WhatsApp. In addition, we would like to draw your attention to the fact that WhatsApp evaluates the metadata of our communication and can create user profiles from this.

You have the option to subscribe to our newsletter via our website. With your consent, you can subscribe to our newsletter, with which we inform you about our current developments. To do this, we need your e-mail address and your declaration that you agree to receive the newsletter. To subscribe to our newsletter, we use the so-called double-opt-in procedure. This means that after your registration, we will send you an email to the email address you provided, in which we ask you to confirm that you are the owner of the email address provided and that you wish to subscribe to the newsletter.

The mandatory data for sending the newsletter is your e-mail address. The provision of further, separate data (name, associated company, personal message) is based on your consent in accordance with Art 6 para. 1 p. 1 lit. a DSGVO After your confirmation, we store your email address for the purpose of sending the newsletter. The legal basis is Art. 6 para. 1 p. 1 lit. a DSGVO.

You also give us your consent to evaluate your user behaviour when sending the newsletter. For this evaluation, the emails sent contain so-called web beacons or tracking pixels, which are single-pixel image files that are stored on our website. The personalised newsletter tracking notes whether the e-mail was opened and the time of the call. Of course, you can revoke this consent at any time with effect for the future.

You can also revoke your consent to the sending of the newsletter at any time and unsubscribe from the newsletter. You can revoke your consent by clicking on the link provided in every newsletter e-mail, by e-mail to [email protected] or by sending a message to the contact details provided in the imprint. We will then immediately delete your data in connection with the newsletter dispatch. This revocation does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Data protection in applications and the application process

We are pleased that you are applying or have applied for a position in our company. In the following, we would like to provide you with information on the processing of your personal data as part of the application process.

As the responsible party within the meaning of data protection law, notarity GmbH, with its registered office at Pfeilgasse 23/3, 1080 Vienna, is responsible for processing your personal data as part of the application process.

We use the application data you have provided in connection with your application to assess your suitability for the advertised position or other vacancies in our company and to carry out the application process. The purpose of processing your personal data is to select a suitable person for a vacancy in our company.

Your application documents will be checked by the HR department and suitable applications will be forwarded to the responsible department heads. Only those persons in the company who require access for the proper conduct of the application process have access to your personal data.

If you are offered a job as part of the application process, your data will be transferred from the applicant data system to our personnel information system.

Your personal data will be deleted if it is no longer required to fulfil the purpose of the data processing or if there is no lawful basis, in particular on the basis of Art. 6 DSGVO, for further storage.

We would like to expressly point out that you are not obliged to provide personal data in accordance with Art. 9 DSGVO in your application documents. If you nevertheless provide information on your racial or ethical origin, religious or philosophical beliefs, trade union membership, genetic or biometric data, health data, this is done on a voluntary basis. If you provide us with this information voluntarily, this is deemed to be your consent to the processing of this personal data in accordance with Art. 9 (2) a) DSGVO. You naturally have the right to revoke this consent at any time. However, this does not affect the lawfulness of the processing of your data until the time of revocation.
Your data will not be passed on to third parties.

Storage period of the data

We process the data as long as this is necessary for the respective purpose. Insofar as statutory retention obligations exist, the personal data in question will be stored for the duration of the retention obligation. After expiry of the retention obligation, it is checked whether there is a further need for processing. If there is no longer a need, the data will be deleted. We store your personal data in any case as long as there are statutory retention obligations or the limitation periods for potential legal claims have not yet expired. As a matter of principle, we carry out an examination of data towards the end of a calendar year with regard to the need for further processing. Due to the volume of data, this check is carried out with regard to specific types of data or purposes of processing.

Consent

If personal data is processed on the basis of your consent, as defined in Art. 6 (1) a) DSGVO, you have the right to revoke your consent at any time with effect for the future. However, this does not affect the lawfulness of the processing carried out until the revocation.

In addition, you have the right to process data on the basis of a balancing of interests pursuant to Art. 6 (1) f) DSGVO. If we process data on the basis of a balancing of interests, iSd Art. 6 para. 1 lit. f) DSGVO, you as the data subject have the right to object to the processing of the personal data, taking into account the requirements of Art. 21 DSGVO.

Disclosure to third parties

Your personal data will only be passed on to third parties if this is necessary for the performance of the contract with you, if the transfer is permissible on the basis of a balancing of interests within the meaning of Art. 6 Para. 1 lit. f) DSGVO, if we are legally obliged to pass on the data or if you have given your consent to do so.

This data will not be passed on to third parties for their advertising purposes.

Data processing takes place exclusively in Austria. If this is not the case, the data subject has been informed separately in this data protection information.

Rights of the data subject

Under applicable law, you have the right, among other things (subject to applicable law), (i) to verify whether and what personal data we hold about you and to obtain copies of such data, (ii) to request that we rectify, amend or erase your personal data that is inaccurate or not processed in accordance with the law, (iii) to request that we restrict the processing of your personal data, (iv) object to the processing of your personal data in certain circumstances or withdraw consent previously given for the processing, (v) request portability, (vi) know the identity of third parties to whom your personal data is transferred and (vii) lodge a complaint with the competent authority.

You can of course contact us at any time by e-mail at [email protected] You can request information and correction of your personal data stored by us free of charge.

In the case of a request for information that is not made in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be.

Furthermore, you have a right to erasure or restriction of processing, insofar as you are entitled to this by law.

You have the right to object to processing within the framework of the law. However, this right does not apply if there are compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject. Furthermore, if the processing serves the assertion, exercise or defence of legal claims. The same applies to a right to data portability.

If you believe that the processing of your data violates data protection law or your data protection rights have been violated in any other way, you can complain to the data protection authority.

The Austrian data protection authority can be contacted at the following addresses:

Barichgasse 40-42
1030 Vienna
Phone: +43 1 52 152-0
E-mail: [email protected]