Simplifying fundraising: How startups can handle notarial requirements efficiently

The challenge of notarised formalities in financing rounds

Over the past two years, we at notarity have helped numerous startups navigate the necessary notarial formalities for successful financing rounds. A crucial, often overlooked aspect of entering into an investment agreement is obtaining notarised documents such as powers of attorney and real passport copies from investors. These documents are essential for the execution of notarised deeds that close investment rounds, but traditionally obtaining them has been a complex, time-consuming process - especially for startups working with investors in different locations.

Without a digital notarisation solution like notarity, startups generally face two major challenges:

Option 1: Investors attend the notary appointment in person

One approach is to require all investors to be physically present at the notary appointment. This method has considerable disadvantages:

• With a typical number of 10-15 investors, this results in a collective loss of weeks of productive time and six-figure opportunity costs.

• Investors often have to travel across borders, which leads to considerable time and costs.

• Notarial meetings can last several hours, during which investors are read legal formalities.

Option 2: Investors organise their own documents

Alternatively, startups can ask each investor to organise the notarisation individually. However, this creates several inefficiencies:

• It becomes almost impossible to monitor whether investors have completed the necessary steps, which often leads to delays in finalising the financing round.

• Startups must rely on investors to navigate local notarisation processes, which can be cumbersome and time-consuming.

• Many cases require apostilles, which further delays the process - especially if investors are based in different countries.

The notarity solution: a fully digital, seamless notarisation process

Step 1: Onboarding call with the startup

We start with a customised consultation to assess the startup's needs and provide a personalised solution for handling the required notarial documents.

Step 2: Setting up a dedicated organisation tool

We provide startups with a structured system, including text templates, to simplify communication with investors and ensure a clear, smooth process for document collection.

Step 3: A simple booking process for investors

Investors can book an appointment with a notary in just one minute. From there, notarity takes care of everything:

• Guiding investors through the process

• Facilitating the signing of documents by our partner notaries

• Procurement of apostilles if required

• Dispatch of paper copies to the necessary recipients

Step 4: Effortless completion of the investment round

Investors can complete the process from anywhere in the world, even from their mobile phones. This minimises their involvement while ensuring compliance with all legal requirements.

The result: faster, stress-free fundraising for startups and investors

By utilising notarity, startups and investors can eliminate unnecessary delays, reduce stress and keep funding rounds on schedule. Investors save time and effort, while startups retain full control of the process - ensuring a smooth and efficient path to securing funding.

Ready to simplify your next financing round? Get in touch with notarity today to get started.